Six compelling reasons your firm should go paperless (Sponsored)

Sep 17, 2019


You can't eliminate every piece of paper from your office, but you can reduce the amount of paper your firm uses – and save money by doing so.

Less paper means more efficiency

It's unrealistic to try to eliminate every sheet of paper from your office. There will always be some paperwork – to and from clients, suppliers and partners.

But, by reducing the amount of paper you use, you can improve the efficiency of your firm. Digital documents are easier to store, manage, search, and process. That lets your staff spend more time working, and less time shuffling paper

You can go paperless by scanning your existing paperwork, and then you can converting it to digital documents and filing it for future use. That's not something you can do in a day, however. Making your internal systems paperless requires careful planning, dedication and staff buy-in.

Six compelling reasons to go paperless

Accounting firms can generate a lot of paper. Unfortunately, that can make space an issue and daily business operations difficult. Some of the problems include:

Storage

Up to 25% of your firm's office space could be used for storage of paper documents. That's a big overhead and it may prevent you from taking on more staff.

Productivity

It’s hard to find the right piece of paper in a pile containing thousands of others. A digital document archive with a powerful search function will greatly improve staff productivity.

Waste

You may be keeping two or three copies of some documents. They may all be filed in different places for different reasons. Going paperless reduces this duplication and waste, and is environmentally friendly.

Appearance

An office cluttered with papers and stacks of files doesn't look like a professional working environment. Visitors – including clients – won’t be impressed.

Focus

A disorganised desk covered in paper can prevent staff from thinking in a clear, logical and focused way.

Printing expenses

Last, and by no means least, is the cost of paper, ink, printers and other associated expenses. These can be significant, even for a small firm.

Read more on these topics at Xero.com.

(This article is sponsored by Xero)