Moira Grassick shares her essential tips to help you maintain professionalism at your holiday party without being a party pooper
Office holiday parties are a great way to celebrate achievements and strengthen bonds between staff.
Despite careful planning and clear guidelines, these festive gatherings can sometimes lead to unexpected issues, however, posing potential challenges for leadership.
From inappropriate gifts to workplace conflicts, holiday gatherings require a thoughtful approach to ensure they are inclusive, respectful and enjoyable for all.
Set clear expectations
The Christmas party might take place outside the office, but workplace policies still apply.
It is essential to communicate a code of conduct in advance, reminding employees that they represent the company and should act accordingly. Disciplinary action can still apply for misconduct.
Harassment and discrimination
Recognise that not everyone celebrates Christmas; some employees may hold different cultural/religious beliefs. Failing to acknowledge this can lead to feelings of exclusion or even discrimination claims.
Use inclusive language, such as "end-of-year celebration", and strive to create an environment that welcomes everyone.
It’s important to remember that victims of harassment can raise complaints against employers in circumstances where the employer has failed to take all reasonable steps to prevent harassment from occurring, even at the annual holiday party.
Plan Secret Santa thoughtfully
Secret Santa exchanges can be fun, but it is essential to approach them with care and professionalism.
Remind employees to choose gifts with dignity at work principles in mind to reduce the chances of an employee being offended by another’s attempt at fun.
Alcohol and substance usage
Office parties can be a fun way to unwind, but they also come with the potential for risks related to alcohol and drugs.
Excessive drinking or substance abuse often leads to unprofessional behaviour or misunderstandings.
To mitigate such risks, consider limiting complimentary drinks, providing non-alcoholic alternatives, banning substance use and appointing supervisors to oversee the event.
Prevent social media chaos
When your Christmas party is in full swing, it’s likely employees will snap pictures or videos. If your business is tagged on social media, it’s there for the world to see. If an inappropriate incident is captured online, your reputation is at risk.
To prevent the sharing of risky content, remind employees of your social media policy to clarify expectations.
Plan for the morning after
Should your Christmas party fall on a ‘school night’, it’s important to plan for the morning after.
Let employees know ahead of time if they are expected to start work at the normal time or if you’re giving them some leeway.
Remember your health and safety responsibilities. If employees drive or operate machinery for work, take appropriate precautions. This includes employees who commute by car. Anyone planning on having a heavy night should make alternative arrangements for the morning.
Remind employees not to report for work under the influence of alcohol or drugs. If they do, you will most likely need to take further disciplinary action.
Be prepared to address issues
Despite your best efforts, issues may still arise.
Ensure employees know how to report inappropriate behaviour and that managers are trained to handle complaints fairly.
Don’t forget your health and safety obligations outside working hours as well as having a review of your existing policies. Include any relevant policies from your employee handbook, such as codes of conduct, alcohol consumption, anti-harassment, absence, health and safety, disciplinary/grievance and social media.
Swift action and proper investigation are crucial to maintaining trust and demonstrating a commitment to a respectful workplace.
A well-planned office holiday celebration can boost team spirit and acknowledge the year's achievements. By setting clear expectations, respecting diversity and managing risks, you can ensure the event is memorable for the right reasons.
Moira Grassick is COO at Peninsula Ireland
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