| Personal data |
Purpose for processing |
Legal basis for processing |
| Basic information about you such as your name, email, address, and telephone number and, where applicable, documentation for confirming your identity at events. |
For the general administration, organisation and planning of events, such as to reserve a place for you at the event and to ensure that the event is properly hosted and attended. |
In order to ensure the performance of our contractual obligations to you as an attendee and in order to pursue our legitimate interests of conducting the proper organisation of an Institute event. |
| Your job title, role and position in your company. |
To facilitate and manage member interactions at events. |
In order to pursue our legitimate interests of managing our relationships with members and facilitating business connections between members. |
| Information about your prior and future attendance at our events, including communications with our staff and social media posts. |
To improve and enhance our events and attendee engagement with our event offerings. |
In order to pursue our legitimate interests of developing our events to suit the needs of attendees and facilitating business connections between members. |
| Information about your dietary requirements. |
For determining the food and beverages that should be served to attendees at events. |
In order to comply with our legal obligations and in our legitimate interests of providing an enjoyable event experience. We will only process information relating to your health with your explicit consent. |
| Information about particular attendance needs or accessibility requirements you may have, including disability, hearing and speech needs. |
To provide you with information about accessibility, transportation and parking and to facilitate your attendance and enjoyment of an event. |
In order to comply with legal requirements and to pursue our legitimate interests of facilitating access to our events. We will only process information relating to your health with your explicit consent. |
| Information relating to your subscription to, receipt of or interest in any of our mailing lists. |
To inform you about upcoming events similar to those that you have previously attended and to analyse the effectiveness of our event offerings. |
In order to pursue our legitimate interests of growing our event attendee and membership numbers and to improve membership engagement with our events. |
| Financial information such as your credit card number and expiration date and any other information necessary to receive payments. |
To process your payment should it be required for a particular event. |
In order to pursue our legitimate interests of receiving payment for event attendance where required. |
| Feedback information provided by you at events. |
To receive attendee feedback and improve future events. |
In order to pursue our legitimate interests of improving future events. |
| Photographs and videos and comments given by attendees of the event, including photos and videos of speakers and attendees. |
To capture events and promote future events in order to develop and grow events and facilitate business connections. Photographs and videos may be published online (for example on a website or in social media). Photographs may also be published in Institute publications (for example, magazines, updates etc.). |
In order to pursue our legitimate interests of growing our events and promoting future events and for facilitating business connections between members. |
| CCTV footage when you visit our events. |
For safety and security purposes. |
In order to comply with our legal obligations and to pursue our legitimate interest of ensuring safety and security at our events. |