Project Management Office Lead

Full time, Permanent role
Role based in Chartered Accountants Ireland, Dublin

Chartered Accountants Ireland is the largest and fastest-growing accountancy body in Ireland, with over 170 employees, 28,500 members globally and almost 7,000 students. It is part of a worldwide community of some two million professionals in 190 countries. Chartered Accountants Ireland is embarking on a new strategic direction, known as Strategy 24.

The PMO Lead role will be placed within the digital first department and will report directly to the digital first director.  The digital first team consists of Digital Change Lead, Digital Transformation Lead, Business Analyst, QA Lead and Enterprise Architect. The role will involve close collaboration across the organisation.

The role

We are looking for a PMO Lead to develop and run our Programme Office which manages our organisation-wide programme of change across all divisions. It is a pivotal role which has high visibility and influence and is critical to the successful delivery of our business and digital transformation.

The PMO lead is responsible for setting up the PMO function, capability, and processes for the organisation, to initially support the business transformation but as a sustainable business as usual model post.

Our Digital Strategy is underpinned by several newly established IT functions, namely: Quality Assurance, Infrastructure (Environments), IT Operations and Business Analysis. We have invested considerably in the establishment of these services using best in class practices. We are looking for candidates who can leverage the new methodology and processes as well as bringing their own thought leadership and expertise to the role.

    PMO Lead Key responsibilities

  • Implementation and embedding of a robust but simple governance model including stage-gating, templates, and processes for reporting
  • Development of Portfolio Governance meeting packs with the latest relevant information to enable executive decision-making on the change portfolio
  • Ongoing training and support for Project Leads in the project management methodology
  • Working with the project leads to provide oversight and reporting on the health of the project portfolio
  • Implementation of project management processes and methodology (hybrid of Agile and Waterfall) (including templates) to evolve as the maturity of the organisation evolves
  • Support and training of project leads on how to deliver projects
  • Establishment of vendor management capability including management of Supplier contracts, performance against SLAs and governance model
  • Management of licensing obligations, purchasing and renewals
  • Reporting and management of the portfolio financials (working closely with Finance)
  • Working with the Digital First Director and the Digital First team to evolve and oversee the master delivery roadmap including risks, dependencies, and identification of constraints etc
  • Management of the BA(s) and potentially PM(s) for the transformation and potentially ongoing

     

    Specific capabilities required will be: 

  • Supporting key project stakeholders on varied business and / or technology implementation related projects, including:
  • coordinating and managing planning, priorities, activities and practices
  • developing goals, scope and tasks, and defining and executing processes
  • Applying a structured and methodical approach that is lean, simple and fit for purpose
  • Facilitate regular reporting and tracking of information and metrics related to projects and performance
  • Serve as the point of contact for projects and initiatives as assigned and communicate effectively with contacts across the business landscape
  • Introducing agile ways of working
  • Manage incoming demand / requests from the business operations teams and Digital First
  • Develop stakeholder presentations by synthesising key information, financial data, metrics and related portfolio information
  • Collaborate with Digital First Director to develop and implement processes and systems to monitor operations and develop reporting mechanisms
  • Draft communications, report summaries, meeting minutes, and other written deliverables
  • Assist as needed with other tasks as assigned by the Digital First Director

Requirements and Qualification

  • PMO Consultant / Lead experience (PMP certification is beneficial)
  • Strong communication and interpersonal skills
  • Able to engage with senior leadership effectively
  • Ability to take in a lot of information quickly and reduce it to the key messages for executive reporting
  • Ability to set up streamlined and efficient reporting and engagement processes with project leads to gather information quickly and efficiently for governance reporting
  • Excellent command of PowerPoint, Excel, and other Microsoft Office products
  • Excellent writing, research, and analysis skills
  • Extremely well organised and comfortable coordinating a variety of tasks on tight schedules
  • Flexibility to take on many different roles and responsibilities on a quickly growing team 


Personal Profile 

  • Extremely proactive and self-driven
  • Can take high-level of direction but can also on their own initative.
  • Quickly understands what needs to be done and confidently runs with it to deliver desired outcomes
  • Ability to bring thought leadership to the role in terms of practice, tools and new ways of working
  • Experience with agile ways of working and ability to bring those tools and methodologies to the organisation as part of this role
  • Ability to learn and work with existing methodologies and then train others
  • A proactive communicator and team player.
  • Takes initiative to connect with people to find solutions, collect information, offer up assistance, or find other ways to add value
  • Able to communicate with senior leaders to establish trust, ask the right questions, and be reliable in their delivery.
  • Brings a positive and friendly attitude to their work but also someone who can manage deadlines and ensure staff are responding to requests on time.

How to apply:

Applications, including curriculum vitae, should be sent directly via email to hr@charteredaccountants.ie or alternatively be sent via post to:

Human Resources
Chartered Accountants Ireland,
47 Pearse Street,
Dublin 2


Chartered Accountants Ireland is an equal opportunities employer.

Chartered Accountants Ireland (“The Institute”) is a membership body representing over 26,000 influential members throughout the globe. Our role is to educate, represent and support our members.

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